Guidelines for Ensuring Accessible Purchase of Course Materials
As mandated by the Ontario government (the Accessibility for Ontarians with Disabilities Act Integrated Accessibility Standard), accessibility criteria and features must be incorporated into all purchasing practices. It is the responsibility of each employee purchasing a food, service or facility to consider and apply the appropriate accessibility criteria to their purchasing decisions. If it is not practical to incorporate accessibility criteria or features you must be ready to provide an explanation upon request.
This standard applies to the purchase and use of text books, course materials, platforms and websites in the following manner:
1. That large scale organizations (e.g., universities) provide educators with awareness training related to accessible program or course delivery and instruction (effective Jan 2013). An online training module has been created by the Diversity and Equity Office.
2. Libraries of educational and training institutions, shall provide, procure or acquire by other means an accessible or conversion ready format of print, digital or multimedia resources or materials for persons with a disability upon request (Jan 1 2015).
3. Obligated organizations (universities) shall provide educational or training resources or materials in an accessible format that takes into account the accessibility needs of persons with a disability. Organizations shall provide this by procuring through purchase or obtaining by other means an accessible or conversion ready electronic format of educational resources when available; arrange for the provision of a comparable resource in an accessible or conversion ready electronic format if educational or training resources or materials cannot be procured, obtained by other means or converted into an accessible format (Jan 1, 2013).
4. Producers of print based educational or training supplementary learning resources for educational or training institutions shall upon request make accessible or conversion ready versions of the printed materials available to institutions (conversion ready textbooks by Jan 1, 2015; supplementary learning resources (by Jan 1, 2020).
To ensure educators and staff are making purchases that meet AODA accessibility standards and abide by Laurier’s Procurement Policy, the following questions can be asked of producers to determine accessibility of materials:
Created by the Accessible Learning Centre, 2016 - Accessible Procurement Website